Smart Fuel Management Systems Compared: The Best Tools to Track and Control Fleet Fuel Consumption

In my years of working across the oil and gas and downstream energy sectors, one recurring challenge I've witnessed is the need for accurate, real-time fuel tracking especially in private fleet operations. Whether you’re managing fuel for a logistics company, a mining operation, or an internal industrial fleet, traditional methods of manual logbooks and unmonitored dispensing just don’t cut it anymore.

At one point during my time with TSG Cameroon, we worked with a powerful system called DiaLOG, a smart standalone fuel management tool designed for fleet operations. It combined the precision of business intelligence with the functionality of a fuel dispenser and could track consumption by user or vehicle in real time. As it is by default, technology evolves, and many new players have joined the scene.

So, I took the liberty to dig deep and compare five standout systems that are dominating the smart fuel management space today. Here's some snap guide to help you navigate which one could be the right fit for your operation. In subsequent post series, I will dissect each per post according.

1. DiaLOG – The Robust Site Commander By: ProFleet (TSG)

Ideal for: Large internal fleets, industrial depots, logistics yards.

DiaLOG is more than just a dispenser, it’s a full fuel management terminal with web access and intelligent tracking. It supports tank gauges, automatic gates, car washes, vehicle identification (PIN, RFID, ANPR), and even maintenance scheduling. Think of it as the brain of your fuel yard.

Key Features:

• Web interface (DiaHOST) with HTTPS secure access.

• Works with tank gauges and up to 8 dispensers.

• Vehicle/user access control.

• OIML/MID-certified for accuracy.

• Supports 20+ languages, deployed in 70+ countries.

Use Case: At a mining site in South Africa, DiaLOG helped reduce diesel theft by 30% over a 6-month period through controlled access and real-time reporting.

2. PIUSI B.SMART – Fueling via Smartphones By: PIUSI (Italy)

Ideal for: Mobile fleets, SMEs, agricultural operations.

B.SMART takes a modern approach: No cards, no consoles, just your phone. Drivers use a mobile app to initiate fuel dispensing, log mileage, and receive digital receipts. Everything syncs to the cloud for the fleet manager’s view.

Key Features:

• Bluetooth connection from dispenser to mobile.

• Cloud-based portal for admin, app for drivers.

• Easy vehicle/driver tagging.

• Optional RFID kits, tank sensors, and analytics extensions.

• Scalable from 1–1000 users.

Use Case: A rural farm co-op in Spain used B.SMART to manage 40 tractors across 8 locations, cutting paperwork by 80% and saving ~€15,000 annually in fuel misuse.

3. Ingenios Fuel-Smart – Smart Diagnostics Built In By: Ingenios

Ideal for: Mixed-use fleets, fuel delivery trucks, industrial vehicles.

Fuel-Smart is a hybrid powerhouse. It doesn’t just track fuel, it reads engine diagnostics too. Integrated with OBD-II, it gives insights into fuel efficiency, idle time, engine errors, and real-time performance.

Key Features:

• Works with RFID, magnetic stripe cards, and smart tags.

• Reads vehicle diagnostics like RPM, temperature, fuel pressure.

• Offline mode with sync capabilities.

• Integrates with POS or ERP systems.

Use Case: In Kenya, a fleet of petroleum tankers reduced idling time by 25% and fuel wastage by 18%, using a combo of OBD tracking and vehicle behaviour reports from Fuel-Smart.

4. Wialon IoT Telematics – Tracking Meets Fuel Flow By: Gurtam (Wialon platform)

Ideal for: Companies that already use GPS or fleet tracking solutions. Wialon combines telematics + fuel control. It integrates GPS trackers, level sensors, and fuel dispensers into one system, making it possible to see who refueled where, when, and how much, while cross-verifying with GPS data.

Key Features:

• Compatible with 2,400+ GPS device types.

• Detects unauthorized fuel withdrawals or misuse.

• Fuel card integration.

• Cloud platform with real-time alerts and maps.

Use Case: In Azerbaijan, a logistics firm used Wialon to track 120 trucks. They recovered ~$35,000 annually just by flagging suspicious fueling patterns tied to GPS locations.

5. Smartflow Fuel Management Console – African Engineering, Global Standards

By: Smartflow Technologies (Nigeria)

Ideal for: African fleets, oil depots, and multi-site fueling operations.

Smartflow’s consoles and cloud tools were built with the African terrain and infrastructure in mind. Supporting up to 16 pumps, the system allows identity control for 15,000+ drivers and provides alert-based monitoring.

Key Features:

• TCP/IP and GPRS/Wi-Fi compatible.

• Driver identification via badges.

• Alerts for fuel levels, theft attempts, or pump failures.

• Scalable cloud console + hardware.

Use Case: A transport company in Lagos with over 300 drivers implemented Smartflow and slashed unauthorized fuel usage by 21% in the first 3 months.

6. Telkomsel Fleet Management System – Digital Meets Fuel

By: Telkomsel Indonesia

Ideal for: Southeast Asian fleets, tech-savvy operators.

Telkomsel FMS combines vehicle telematics, fuel monitoring, and driver behavior analysis all in one app-based ecosystem. It’s also one of the few systems offering subscription-based payment plans for flexible adoption.

Key Features:

• Works with ATG, flow meters, RFID, and GPS sensors.

• Provides fuel quality tracking and predictive maintenance.

• Multiple packages for different business sizes.

• Alerts for over-consumption and maintenance needs.

Use Case: A courier company in Jakarta equipped 80 vehicles with Telkomsel FMS and reduced fleet downtime by 15% thanks to proactive vehicle maintenance alerts.

Bear in mind that Diagnostic capability” as seen indicated on the chart above refers to the system’s ability to read and analyze detailed technical data from the vehicles themselves, not just the fuel dispensing process. Beyond just tracking fuel dispensed or consumed, systems with diagnostic capability can connect to the vehicle’s onboard computer (usually via OBD-II ports) to gather information like Engine RPM, Fuel Pressure, Engine Temperature, Error codes, Idle times, Fuel Efficiency Metrics

This information helps fleet managers understand not only how much fuel was used, but also how the vehicle is performing and whether there are maintenance issues that could affect fuel consumption or vehicle uptime. For example, if a truck is idling too long or if the engine is running inefficiently, the system with diagnostic capability will detect it and alert managers helping prevent waste and costly breakdowns.

Final Thoughts

From cloud-powered apps to vehicle-integrated diagnostics and anti-theft alerts, the evolution of fuel management technology is undeniable. Whether you’re running a private fuel depot or a mobile fleet, there's now a tailored solution that can save you money, time, and losses due to inefficiencies. Each of these systems carries its own strengths. DiaLOG offers robust industrial control, B.SMART gives driver-friendly cloud access, and Fuel-Smart doubles as a diagnostic tool.

What About You?

Have you used any of these systems in your organization or do you have a favourite not listed here? What challenges do you currently face with fuel management, and which features would matter most to your business?

Let’s keep the conversation going, drop your thoughts, questions, or even success stories in the comments.